COIs in a shared inbox. Training certs in a drawer. Squawks in a group text. When the airport, the insurer, or a 135 customer asks — again — somebody loses an afternoon hunting PDFs. Ramp File is a human plus a folder: we build the file, keep it alive, and stay the person who knows where the SDS lives. Not another enterprise login.
Everything you already chase by email — W-9s, COIs with the additional-insured and waiver language the airport form asked for, expiry dates, authorized-personnel and badge lists, equipment lists, written vendor scopes ("does not tow, does not fuel, does not enter the cockpit"), chemical SDS, emergency contacts.
We build a living folder with a one-page cover sheet and calendar alerts before any certificate dies. When Signature or the city asks again, you export a PDF instead of losing a day.
Not your GOM. Not legal advice. A board that answers one question fast: whose medical, checkout, ground training, and duty log last moved — and what expires in the next 30 days. Built from documents your people upload.
Your Director of Ops still owns the truth. We own the reminders and the tidy file — so nobody pays for lost hours hunting PDFs when a 135 customer or an inspector wants to see one.
Photo, tail number, date, who saw it, who was told, open or closed. The walkaround observation that today lives in a text thread becomes a record your maintenance people can actually work from.
The same packet structure later holds a "before we put product on this ship" checklist — AMM paragraph, A&P name, masked surfaces, batch number — if exterior care ever comes up. See the plain disclosure below.
Pricing: a setup engagement plus a small monthly for stewardship of the folder — quoted on site, plainly, after we've seen what you actually have. We don't price your hangar from a website.
If you run SMS Pro or a manuals shop for Part 5, keep them — we help you feed that system; we do not pretend to be it. If your line crew trains through NATA Safety 1st, keep that too — our job is making sure the certificates and COIs actually match the people who took the course. Part 135 operators are on a real federal SMS clock (compliance due May 28, 2027); that deadline belongs to your SMS provider and your Director of Ops, and we'll happily be the reason the paperwork feeding it is complete.
The sentence that describes us: "I keep the vendor and finish file from falling out of the systems you already bought."
You will never hear from us: "FAA-compliant," "we'll get your certificate," "this makes you legal," or "our score lowers your premium." We don't write your FAA manuals, we don't score your pilots, and we don't replace your SMS, your IA, or your lawyer. You keep the documents. You sign. We reduce the time your manager spends assembling proof other people already demand — that's the whole product, and it's enough.
| You are | The pain | Why this fits |
|---|---|---|
| Small FBO / line manager | The vendor folder is a shared inbox | We speak hangar, not SaaS — and we sit in your office to build it |
| Part 135 / charter, under 10 aircraft | SMS and training files are a second job | Local, on-site, and we feed your SMS provider instead of competing with it |
| Flight school | Medicals and checkouts expire in silence | The recency board answers it at a glance |
| Ag operator, a couple of Air Tractors | Insurance and shop vendor paperwork | A short packet, kept current — then back to flying |
The person who builds your Ramp File is also the accredited System X installer at Prairie SkyShine. We say that out loud because the file includes a slot for an approved exterior-care vendor, and we'd like to earn it — the honest way. Exterior care, if you ever want it, is a separate proposal that goes through your A&P and your aircraft's documentation, with surfaces we won't touch named in writing. The file is not a funnel. It's the file. But trust is the product, and the second invoice only exists if the first one was kept perfectly.
"Liberty Forge builds a Ramp File for shops tired of hunting PDFs when the airport, the insurer, or a 135 customer asks again. Certificates, additional-insured language, who's allowed on the line, chemical SDS, and a simple open-item log — kept so you still own the documents and you still sign. They don't write FAA manuals and they don't score pilots. If the file would save the line manager five hours a month, it's worth the conversation."